Keeping an eye on your game registrations ensures a smooth experience for you and your players. Here's how to stay on top of who's coming.

Checking Registrations

There are several ways to see who's registered for an upcoming game:

  • From the Schedule page — Each game card shows the registration count (e.g., "8/16 players") and a visual progress indicator
  • From the Dashboard — Your upcoming games section shows registration numbers with capacity indicators
  • From the game detail — Click any game to see the full list of registered players

The Game Detail View

When you open a game, you'll see:

  • The complete list of registered players with their names and status
  • The total registered count vs. maximum capacity
  • How many spots are remaining
  • Any seat assignments that have been made

Handling a Full Game

When a game reaches its max player count:

  • The game will show as full on both your Instructor Portal and the member-facing Portal
  • New players won't be able to register through the Portal or the Omahji app
  • You can still manually add players from the Instructor Portal if you want to go over capacity

⚠️ Important: If you increase the max players on a full game, the game will re-open for registrations on the Portal (and the Omahji app). Make sure you actually have room before adjusting the limit.

Last-Minute Cancellations

If a player cancels close to game time:

  1. The spot opens back up automatically for other players
  2. If you've already assigned seats, you may need to update the seating arrangement

Adding Players Manually

Sometimes players will reach out directly to register rather than using the Portal. You can add them manually:

  1. Open the game from the Schedule page
  2. Add the player to the registration list
  3. Their registration will appear alongside those who signed up through the app

💡 Tip: Check your registrations regularly in the days leading up to a game. This helps you catch low-attendance games early so you can promote them or adjust your plans.