Game day can get busy. This checklist walks you through everything you need to do — from the day before your game to wrapping up afterward — so nothing falls through the cracks.
The Day Before
- Check registrations — Go to your Games page and click the upcoming game. Review who has registered and how many spots are still open.
- Send a reminder — Head to Messages and send a quick SMS to registered players reminding them about tomorrow's game. You can use a saved template to make this even faster.
- Assign seats — If you haven't already, go to the game detail and assign players to tables. Check for any seat buddy requests and try to honor them.
- Confirm the venue — Double-check the game location and time are correct on the game details.
Tip: Most instructors assign seats the day before the game, once registrations have mostly settled. This avoids having to rearrange seats if someone registers or cancels last minute.
Game Day Morning
- Check for last-minute changes — Open the game detail to see if anyone registered or cancelled overnight
- Adjust seats if needed — If the player count changed, update your seat assignments
- Review any seat requests — Check if any new buddy requests came in that you should accommodate
During the Game
- Mark attendance — Note which registered players actually showed up
- Handle walk-ins — If unregistered players arrive, you can add them as registrants from the game detail page
After the Game
- Update player notes — If you noticed anything worth tracking (skill observations, player preferences), add notes to individual player profiles
- Check your dashboard — Your attendance and seat utilization metrics will update to reflect the completed game
- Plan ahead — Glance at your Schedule to see what's coming up next and start thinking about the next game
Pro tip: The more consistently you follow this routine, the smoother your games will run. After a few weeks, it becomes second nature.
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