Managing Registrations Before a Game – Omahji

Keeping an eye on your game registrations ensures a smooth experience for you and your players. Here's how to stay on top of who's coming.

Checking Registrations

There are several ways to see who's registered for an upcoming game:

From the Games page — Each game card shows the registration count (e.g., "8 / 16 players") and a visual progress indicator

From the Dashboard — Your upcoming games section shows registration numbers with capacity indicators

From the game detail — Click any game to see the full list of registered players

The Game Detail View

When you open a game, you'll see:

The complete list of registered players with their names and status

The total registered count vs. maximum capacity

How many spots are remaining

Any seat assignments that have been made

Handling a Full Game

When a game reaches its max player count:

The game will show as full on both the instructor portal and the member app

New players won't be able to register through the member app

You can still manually add players from the instructor portal if you want to go over capacity

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Important: If you increase the max players on a full game, the game will re-open for registrations on the member app. Make sure you actually have room before adjusting the limit.

Last-Minute Cancellations

If a player cancels close to game time:

The spot opens back up automatically for other players

If you've already assigned seats, you may need to update the seating arrangement

Consider sending a quick SMS to your player list letting them know a spot opened up

Adding Players Manually

Sometimes players will reach out directly to register rather than using the member app. You can add them manually:

Open the game from the Games page

Add the player to the registration list

Their registration will appear alongside those who signed up through the app

Sending Reminders

A day or two before the game, it's a good idea to send a reminder:

Go to the Messages page

Select your registered players as recipients

Send a reminder with the game date, time, and location

You can save this as a template for future use

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Tip: Check your registrations regularly in the days leading up to a game. This helps you catch low-attendance games early so you can promote them or adjust your plans.